How to ease tension between communications and development departments

I once held a job in which I was regularly so frustrated by a colleague that I would routinely break out in hives when we interacted. I had to plan my wardrobe on meeting days to wear clothes that kept an outbreak under cover. I often resorted to scarves for extra coverage.

The colleague was the development director; I was the communications director. We disagreed on almost everything. When we did agree, we used different language so we often didn’t realize we agreed and would continue arguing.

Eventually, things got so bad between us that the executive director hired a mediator. If the mediator could not “fix” the situation, one of us would be shown the door. The day before my first meeting with the mediator, my colleague tendered his resignation.

Soon I found a new job. So with both of us gone, things must’ve instantly improved at the organization, right? The funny thing is, for a long while they did not. Power struggles, staffing issues, strategic disagreements, and miscommunications continued: New people, old problems — that is, until the organization did the work needed to establish and maintain healthy interdepartmental functioning.

Why does this happen at so many nonprofits? To answer this question, I interviewed 10 people who hold management, communications, and development roles at a variety of nonprofits. The organizations vary by size, geography, mission, and religious affiliation (or lack thereof). However, three key patterns of conflict emerged.

In such scenarios, the content often does not meet expectations; development colleagues experience frustration, and communications professionals feel undervalued and undermined, as if they were set up to fail.

Reduce Friction, Increase Collaboration

Here are five ways to reduce friction between the two departments and increase collaboration.

Establish a culture of collaboration. The culture of an organization — “how we do things around here” — sets the tone and establishes what kind of behavior is acceptable. To encourage both collaboration and everyone’s best effort, a nonprofit’s culture should include:

• Accountability: Be accountable to one another; the mission, vision, and values; and to organizational (not departmental) goals.
• A sense of partnership: Take time to listen to and consider productive ways to work together. Make sure your colleagues know you genuinely consider them partners.
• Collaboration: Commit to creative problem solving together. Invest time and energy in identifying mutually beneficial solutions. Share responsibility for implementing those solutions.
• Feedback: Name challenges as they arise; expect and permit conflict and tension. Don’t let your nonprofit’s culture be, as one interviewee put it, “very supportive and family-like” but lacking “straightforward feedback that could potentially move the needle.”
• Common language: Find ways to communicate that are clear for all staff members. Take time to make sure that everyone truly understands what you mean.

Resolve conflicts early. Managers at all levels must be involved and invested in supporting the development and communications departments. These teams usually have different, often competing, goals. This leads to tension that can either improve the caliber of work or tear the teams apart.

It is critical that managers understand the tension and, when necessary, resolve conflicts before they escalate. Because decisions for each team affect the work of the other, choices must be made by higher-level managers to ensure both teams meet organizational needs and goals.

For example, if both departments want to send competing email communications to the same constituents on the same day, the manager can suggest that one team send it in an email while the other use social media. This simple solution meets everyone’s needs.

Rethink your organizational structure. Depending on your nonprofit’s size and goals, certain structures may help or hinder your success. For examples of common configurations, consult the Nonprofit Communications Trends Report.

If you plan to keep communications and fundraising separate departments, Farra Trompeter of consulting firm Big Duck recommends creating “purpose statements” to “define each department’s role in connection to the organization’s mission.”

If having two departments isn’t working, consider merging them into one. If much of the strife is centered on digital projects, carve out a discrete digital team or department.

Configuration is not a silver bullet, however. Without strong management practices, the right people, and a culture of accountability and collaboration, struggles will continue.

Provide support to solve problems. Senior managers set the culture and values of an organization. The buck starts and stops with you. Model the behaviors you want to see, and hold yourself and others accountable. If you witness interdepartmental strife, do not expect someone else to fix the problem. Take responsibility and invest (time, energy, and, if needed, money in coaching or other support) to set your staff up for success.

Develop good hiring practices. Hire people who demonstrate a history of and commitment to working collaboratively; people who will support the culture you want. Be sure to have an inclusive hiring process in which people from both departments and at different levels of the organization are invited to meet with the candidates and provide feedback. Ask candidates about preferred ways of working and cultures they thrive in.

Read the original post, used with permission, as published in The Chronicle of Philanthropy.